Privacy Policy Effective Date: September 7, 2026
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PRIVACY POLICY FOR ROOT AND RADIANCE YOGA
Last Updated: August 28, 2026
Root and Radiance Yoga ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, utilize our services, or interact with us through our third-party business management and billing platform, Vagaro.
Please read this Privacy Policy carefully. By using our website or services, you consent to the data practices described in this policy.
1. INFORMATION WE COLLECT
We collect information about you in three ways: information you provide directly, information collected automatically, and information received from third parties.
A. Information You Provide Directly:
* Personal Identification: Name, email address, phone number, mailing address, and date of birth.
* Health and Wellness Data: Health questionnaires, physical limitations, injuries, medical clearances (crucial for our assisted living and private residential clients), and signed liability waivers.
* Professional Information: For corporate wellness accounts, we may collect your company name, job title, and workplace contact details.
B. Information Collected via Vagaro:
All scheduling, membership management, digital intake forms, and payment processing are managed through our partner platform, Vagaro, Inc. When you create an account, purchase a membership, or book a service, you provide your information directly to Vagaro, which shares relevant client profiles and booking details with us to fulfill your services.
C. Financial and Payment Data:
All financial transactions are securely handled by Vagaro's integrated payment gateway. Root and Radiance Yoga does not directly view, store, or process your raw credit card numbers or banking information. Your payment details are tokenized and securely maintained by Vagaro in compliance with Payment Card Industry Data Security Standards (PCI-DSS).
2. HOW WE USE YOUR INFORMATION
We use the collected information for the following business purposes:
* Fulfilling Services: To manage your bookings, track studio attendance, and deliver customized yoga sessions at private residences, corporate workplaces, and assisted living facilities.
* Communication: To send booking confirmations, schedule updates, digital invoices, and studio announcements.
* Safety and Customization: To review medical waivers and health indicators, ensuring classes are safely modified to meet the mobility needs of corporate or assisted living participants.
* Billing and Administration: To process recurring membership charges, handle late-cancellation fees, and manage corporate accounts via Vagaro.
3. SHARING YOUR INFORMATION
We do not sell, rent, or trade your personal information. We share your data only in the following scenarios:
* Third-Party Service Providers: We share your information with Vagaro to run our core studio operations. Vagaro’s privacy practices are governed by their own Privacy Policy.
* Facilities and On-Site Coordinators: For corporate sessions or assisted living classes, we may share aggregate or specific registration details with the facility’s HR manager or lifestyle director strictly to coordinate building access, scheduling, and attendance verification.
* Legal Obligations: We may disclose your information if required by law, subpoena, or to protect the safety, rights, and property of our instructors, clients, or the general public.
4. USER RIGHTS AND SELF-SERVICE PORTAL
You have complete control over your personal data. By logging into your dedicated Vagaro Customer Portal through our website link, you can:
* Review and edit your contact details and profile preferences.
* Update or remove stored credit cards.
* View your attendance history and signed digital waivers.
If you wish to permanently delete your account or restrict data processing, please contact us directly at our studio email.
5. SECURITY OF YOUR INFORMATION
We and our partner Vagaro employ commercial-grade administrative, technical, and physical security measures to safeguard your personal data. However, please be aware that no security system is completely impenetrable, and we cannot guarantee absolute security over the internet.
6. CHANGES TO THIS PRIVACY POLICY
We reserve the right to update this Privacy Policy at any time. We will notify you of any major changes by updating the "Last Updated" date at the top of this policy and, where appropriate, sending an email notice via Vagaro.
7. CONTACT US
If you have any questions, concerns, or requests regarding this Privacy Policy, please contact us at:
Root and Radiance Yoga
Email: heatherlynn@rootandradianceyoga.com
Website: rootandradianceyoga.com
